We process your data in accordance with the legal regulations of the Art.6 of the General Data Protection Regulation (GDPR). This means that:

a) the personal data are processed by Tracks GmbH with the appropriate consent of data subjects to the processing of their data. Art. 6 paragraph 1 (a) of the GDPR is the legal basis for it.

b) if personal data are processed for the performance of a contract, to which the data subject is a party, the legal basis shall be Art. 6 paragraph 1 (b) of the GDPR.

c) if processing is necessary in order to take steps prior to entering into a contract after the request of the data subject, then the legal basis shall be Art. 6 paragraph 1 (b) of the GDPR.

d) in accordance with Art. 6 paragraph 1 (c) of the GDPR, the processing of personal and/or telematic data is necessary for compliance with company's legal obligations (providing of its services).

e) if vital interests of the person concerned or another natural person requires the processing of their data, the legal basis shall be Art. 6 paragraph 1 (d) of the GDPR.

f) if processing of data is necessary for the protection of legitimate interests of our company or a third party, and does not overshadow the interests, fundamental rights and freedoms of the person concerned, then Art. 6 paragraph 1 (f) of the GDPR is the legal basis for it.

When you visit our website, our system automatically collects data and information from your device. The following data are collected:

- the type of your web browser and its version,

- the operating system of your device,

- the domain of your internet provider,

- the date and time of access,

- your IP address

These data are collected for statistical purposes and for the improvement of the performance of our Website.

As a user of our website you can register on our website or contact us, which implies providing us with some of your personal data. The personal data you entered in the relevant entry forms, will be collected, and stored for internal use, and will be used only for internal purposes. A transfer of your personal data to third parties does not take place in this case.

The following personal data are collected through the registration and contact forms on our website:

- your first and last name, and/or

- the name and address of the company you represent,

- your or your company's e-mail address,

- if you use our contact form: your message

An alternative to our contact form is the provided e-mail address. If you decide to contact us by this option, the personal data transmitted by e-mail will be stored, as mentioned above.

Legal Basis

As part of the registration, we will get your consent for the processing of your personal data in accordance with Art. 6 paragraph 1 (a) of the GDPR. Art. 6 paragraph 1 (f) regulates the storage of your e-mail address. Whereas Art. 6 paragraph 1 (b) of the GDPR is applied when in the process of registration personal information is shared as a part of the performance of a contract/agreement with us.

Purpose of Data Processing

The information collected and processed after your registration on our website aims to make our services accessible to you and to secure the technology we develop.

The personal data collected through our contact form is used for communicative purposes only, such as to receive your feedback or inquiry, and for us to respond by providing you all the information about our services or related matters.

Duration of Storage

Your personal and/or telematic data are stored on Tracks GmbH data server at AWS data center (Frankfurt) for the time required for the implementation of the company's services and will be deleted as soon as they are no longer necessary for our purposes to process. For example, upon withdrawal of your registration on our website.

Personal messages received by Tracks GmbH through our Contact Form or via e-mail will be deleted as soon as the respective conversation with the client is over or the matter in question is clarified. Any additional personal data collected during such communication process will be deleted after a period of seven days.

Managing your personal data

You have the right to change your personal data (the name or e-mail address) or to revoke your consent to your personal data being processed at any time by sending us a relevant request at contact@tracksfortrucks.com.

Tracks uses e-mail marketing in the form of e-mail newsletter sent out to registered parties. When subscribing to our newsletter (e.g. via the company website or a form received by email) Tracks collects information in order to promote marketing, advertising and company information, and to adjust the marketing and advertising to your preferences.

Legal Basis

As part of the registration, we will get your consent for the processing of your personal data in accordance with Art. 6 paragraph 1 (a) of the GDPR by your explicit subscription to the newsletter, e.g. via the company website or a form received by email.

Storage and access

Your personal data for the e-mail newsletter are stored and processed by the e-mail client The Rocket Science Group LLC d/b/a Mailchimp (USA) (data processor). For email campaigns, Mailchimp uses web beacons, cookies and other tracking technologies to collect personal data.The privacy policy of Mailchimp can be found here on https://mailchimp.com/legal/privacy/the cookie policy on https://mailchimp.com/legal/cookies/and the terms of use on https://mailchimp.com/legal/.For the newsletter management, Tracks cooperates with REDHILL Communications Pte. Ltd. (Singapore). REDHILL thus has access to your personal data for the e-mail newsletter stored on Mailchimp. REDHILL does not copy, delete, transfer or amend the personal data stored in Mailchimp.The privacy policy of REDHILL can be found here on https://redhill.world/privacy-policy/.
Data is stored for the time required for the implementation of the company's services and will be deleted as soon as it is no longer necessary for the fulfilment of the purpose. For example, in the case when you opt-out or unsubscribe from the newsletter.

Tracks collects the following data:

- the date and time of registration

- your e-mail address

- your first and last name

- contact preferences

Mailchimp may further collect the following data:

- Contact information or other Personal Information about you such as your name and email address.

- Information about your device and interaction with an e-mail such as your IP address, your operating system, your browser ID, and other information about your system and connection

- Usage data about your interactions with campaigns (and/or emails) sent through the Mailchimp, which may include dates and times you access campaigns (and/or emails) and your browsing activities (such as what pages are viewed and which emails are opened). Mailchimp also collects information regarding the performance of the Service, including metrics related to the deliverability of emails and other electronic communications that Tracks send through the Service.

- From time to time, Mailchimp may obtain information about you from third-party sources, such as social media platforms, and third-party data providers.

- Mailchimp automatically places single pixel gifs, also known as web beacons, in every email sent by our Members. These are tiny graphic files that contain unique identifiers that enable Mailchimp and Tracks to recognize when contacts have opened an email or clicked certain links. These technologies record each contact's email address, IP address, date, and time associated with each open and click for a campaign. Mailchimp uses this data to create reports for Tracks about how an email campaign performed and what actions contacts took.

Managing your personal data

You have the right to change your personal data (the name or e-mail address) or to revoke your consent regarding the processing of your personal data at any time by sending us a relevant request at contact@tracksfortrucks.com.

Purpose of Data Processing

The information collected and used in the process of registration for the e-mail newsletter is used to provide you with our newsletter services.

E-mail newsletter Opt-out:

You can opt-out of marketing or advertising e-mails by utilizing the "unsubscribe" link or mechanism noted in marketing or advertising e-mails you receive from us. Upon successfully removing your subscription through the online form, you no longer receive the e-mail newsletter. However, you might continue to receive e-mail notifications regarding other services you have ordered or subscribed to from Tracks.

Please also note the cookies policy which specifically explains how we can use cookies on our website and the associated web applications. It explains what cookies are, why they are used and how you use them.

Description and scope

A cookie is a small data element (text file) that a website asks a browser to save to your device when a user visits it, so that the website remembers your actions and settings (such as login, language, font size and other display settings) over a period of time, so you don't have to re-enter them every time you return to the website or scroll from page to page. We set these cookies and call them first-party cookies. We also use third-party cookies for our advertising and marketing efforts - cookies from a domain other than the domain of the website you are visiting.

Legal basis for data processing

We process your personal data using strictly necessary cookies in accordance with Art. 6 Para. 1 (f) of the GDPR, since your consent is not required. For the processing of personal data using cookies for purposes which need your previous consent, we obtain the relevant consent in accordance with Art. 6 para. 1 (a) of the GDPR.

Purpose of data processing

The use of strictly necessary and functionality cookies helps us to simplify the use of our website for the users. Some functions of the website cannot be offered without the use of these cookies. User data collected through strictly necessary and functionality cookies are not used to create user profiles.

Performance cookies help us to improve the quality of our website and its content. We learn how our website is used and can constantly optimize our offer.

Manage cookies

When you visit our website, you will be informed of our cookie policy via a pop-up window and can adjust your preferences according the use of cookies. You can accept our cookies or prevent them from being stored on your devices by changing the corresponding settings in your browser. However, if you disable cookies (or disable them by default), the functionality of our website may be affected, and some features may not operate as intended. You cannot, though, restrict or refuse cookies that are strictly required.

We use links to social media on our website. These links in the form of icons can be found on the bottom navigation bar of our website. If you click on any of these social media icons, you will be redirected to the respective page and will need to log in or register on this page. At the moment you switch to any of the third party websites, a cookie of this third party will be stored on your device. If you do not click the link to the denoted social media pages, no third-party cookies will be used. If you choose to switch to a third-party website from our homepage, processing of your data and your rights in this regard are regulated by cookie- and privacy policies of the respective third party.

Facebook

On our Facebook page Tracks we present our company on Facebook. You can find us under @TracksForTrucks (https://www.facebook.com/TracksForTrucks/).

When you visit our website Facebook Inc. collects, saves and process your personal data according also to their Privacy Policy. The Facebook Privacy Statement can be found here: https://www.facebook.com/policy.php.

Tracks processes your data to a limited extend with minimal data. We only save usernames, comments and the data that you provide to us when you communicate with us.

We can keep track of user behavior when you click on the Facebook Icon on our website. You will be automatically transferred to our Facebook website. This way, we can understand the efficiency of our media channels and our website. The collected data are anonymous for us and that means that we do not have any access to personal data of individual users. However, the data is saved and processed by Facebook, as listed above. Facebook is able to link these data with your personal Facebook account and use them for its advertising purposes, as it is referred to in its privacy policy.

Instagram

On our Instagram channel @tracksfortrucks we present our company on Instagram. You can find us under @tracksfortrucks (https://www.instagram.com/tracksfortrucks/?hl=en).

When you visit our Instagram channel, Facebook Inc. collects, saves, and processes your personal data according also to their Privacy Policy. The Instagram Privacy Statement can be found here: https://help.instagram.com/519522125107875?helpref=page_content

Tracks processes your data to a limited extend with minimal data. We only save usernames, comments and the data that you provide to us when you communicate with us.

We can keep track of user behavior, when you click on Instagram Icon on our website. You will be automatically transferred to our Instagram channel. This way, we can understand the efficiency of our media channels and our website. The collected data are anonymous for us and that means that we do not have any access to personal data of individual users. However, the data is saved and processed by Instagram, as listed above. Instagram is able to link these data with your personal Instagram account and use them for its advertising purposes, as it is referred to in its privacy policy.

LinkedIn

On our LinkedIn channel Tracks GmbH we present our company on LinkedIn. You can find us under @Tracks GmbH (https://www.linkedin.com/company/tracksfortrucks/)

When you visit our LinkedIn website, LinkedIn Ireland Unlimited Company ("LinkedIn Ireland") collects, saves, and processes your personal data according also to their Privacy Policy. The LinkedIn Ireland Privacy Statement can be found here: https://www.linkedin.com/legal/privacy-policy?_l

Tracks processes your data to a limited extent with minimal data. We only save usernames, comments, and the data you give us after a contact.

We can keep track of user behavior when you click on the LinkedIn Icon on our website. You will be automatically transferred to our LinkedIn website. In that way, we can understand the efficiency of our media channels and our website. The collected data are anonymous for us and that means that we do not have any access to personal data of individual users. However, the data is saved and processed by LinkedIn Ireland, as listed above. LinkedIn Ireland is able to link these data with your personal LinkedIn account and use them for its advertising purposes, as it is referred to in its privacy statement.

Mailchimp

You can subscribe for a free newsletter on our website. For our newsletter we use the service "Mailchimp". Mailchimp's privacy policy can be found here: https://mailchimp.com/legal/privacy/

Upon your subscription for Newsletter with your Email on our website, you will receive on this Email our newsletter. In this case, with newsletter you will receive information only for marketing purposes. Through the newsletter we don't share your data with any other third party. The data is used exclusively for sending the newsletter. Further Information you can find under the section 6 (Newsletter) of this privacy statement.

Google Analytics

We use the service of Google LLC, Google Analytics, to evaluate our website visitors. Google privacy policy can be found here: https://policies.google.com/privacy?hl=en-US. Google uses cookies. The information generated by the cookies about the use of an online offer by users is usually transferred to a Google server in the USA and stored there. Google will use this information on our behalf to evaluate the use of our online offer by users, to compile reports on the activities within our website and to provide us with other services related to the use of our website. From the processed data, pseudonymous user profiles of users can be created.

We only use Google Analytics with an IP anonymization. That means that, the IP address of the user is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only by exceptions will the full IP address be transferred to a Google server in the USA and shortened there. The IP address transmitted by the user's browser is not merged with other Google data.

Google is certified from the Privacy Shield Framework and thus offers a guarantee of compliance with European data protection law. You can find out more here: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

For our Online-Meetings and conferences we are using the Zoom platform. The legal basis of our data processing in Zoom is Art. 6 Para. 1 (a) and Art. 6 Para. 1 (f) of the GDPR. More Information you can find in our Zoom privacy statement. The privacy policy from Zoom can be found here.

For security reasons, to protect the transmission of confidential content, we use the SSL/TLS encryption on our website. The encryption can be detected by changing the address line of your browser from 'http: //' to 'https: //' - in this case a lock symbol appears. When the SSL or TLS encryptions are enabled, your data can not be accessed by a third party.

Only after your consent and in order to carry out our services we can access and process your telematic data from such third-party websites and platforms/databases like Volvo Connect, RIO, or MAN. We do not have access to, or control over the cookie and privacy policies applied to these third-party platforms.

Tracks uses this data to analyse, among others, actual fuel consumption, compares this with digital twins of other trucks across fleets and offers recommendations to increase efficiency in operations of trucks. With this data, Tracks offers two services: Tracks for Carriers to help road freight carriers optimize their fuel consumption and Tracks for Shippers to provide shippers a tool to effectively manage the emissions of their carriers.

In accordance with the legal regulations of the GDPR Tracks GmbH does not transfer your personal or telematic data to any third party.

Allowing Tracks GmbH access your personal or telematic data you are entitled of the following rights according to the GDPR:

Right to Withdrawal of Consent:

Under Art. 7 paragraph 3 of the GDPR, you have the right to revoke your consent to the processing of your data at any time and free of charge. To revoke your consent, you can write an informal e-mail with the relevant request to us.

Right to Information:

You have the right to be immediately informed, once your personal data are obtained, according to Art. 12, 13, 14 of the GDPR.

Right of Access:

You have the right, under Art. 15 of the GDPR, to contact the data controller at any time, and without having to make a payment, in order to obtain information about any personal data being held on you, and to request a copy of any such information.

Right to Rectification:

Under Art. 16 of the GDPR, you have the right to demand from us rectification, completion of incomplete or correction of incorrect personal data.

Right to Erasure:

Under the conditions of Art. 17 of the GDPR, you may request the deletion of your personal data and revoke your consent for their processing.

Right to Restriction of Processing:

Under the conditions of Art. 18 of the GDPR, during the period of verification of the accuracy of your personal data, as a data subject, you have the right to restrict the amount of your personal information subject to verification.

Right to Data Portability:

Insofar as the processing of your personal data takes place on the basis of consent and/or a contract and by means of an automated procedure pursuant to Art. 6 paragraph 1 (b) of the GDPR, you have the right, under Art. 20 of the GDPR, to to receive your personal data in a structured, common and machine-readable format, and to transmit it or to have it transmitted from us to another provider.

Right to Object:

Under the conditions of Articles 21 and 6 (paragraph 1 e, f) of the GDPR you have the right to object the processing of your personal data at any time, for reasons that arise from your particular situation. In this case, the responsible party will no longer process your personal data, unless it can prove the legitimate reason for processing, which overrides your interests, rights and freedoms, or which is necessary due to establishment, defence or legal claims.

Automated individual decision-making, including profiling:

You have the right, under Art. 22 of the GDPR, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

Right to Complain:

In case of unlawful use of your personal information you can enforce your right, given to you under Art. 77 of the GDPR, to appeal to a regulatory authority on this matter (for example to the European Data Protection Supervisor).